Types of Diaries Used in Police Stations: Functions and Functions Explained

Police stations are hubs of activity, recording a myriad of incidents and events. These are documented in a series of diaries that serve specific purposes. This article explores the various diaries used in police stations, their functions, and what kind of entries are made in each one.

General Diary (GD)

The General Diary (GD) is a comprehensive record of all general occurrences, complaints, and incidents reported to the police station. It serves as a broad overview of the day-to-day activities at the station. Entries include the date, time, nature of the complaint, actions taken, and follow-up details, ensuring transparency and accountability in how cases are managed.

Crime Diary

The Crime Diary focuses on all cognizable offenses reported to the police. These are serious crimes that can be directly prosecuted without further information. The diary captures detailed information about the crime, including the victims' statements, the suspects, and the progress of the investigation. This diary helps in organizing and prioritizing the cases based on their severity and urgency.

Occurrence Book (OB)

The Occurrence Book (OB) records all non-cognizable offenses and other information received from the public. These are less serious offenses that cannot be directly prosecuted without further evidence. The entries in this diary include the date, time, nature of the information received, and actions taken, thus providing a document trail for all public reports.

First Information Report (FIR)

The First Information Report (FIR) is a formal complaint filed by a victim or witness of a cognizable offense. It is a critical document as it initiates the legal process. The entries in the FIR include detailed information about the crime, the victim, the suspects, and any witnesses, providing a structured format for recording critical information in a legal context.

Malkhana Register

The Malkhana Register documents all items seized or recovered in connection with cases. These items can range from stolen goods to evidence in criminal investigations. The register includes details of the item, the date of seizure, the case number, and custody information, ensuring all seized items are properly accounted for and traceable.

Register of Prisoners

The Register of Prisoners records the details of all arrested persons who are held in the police station. This diary includes the name, date of arrest, charges, and custody details, providing a clear record of all those in detention. This helps in managing and tracking the detainees, ensuring that no one is held unlawfully.

Diary of Unclaimed Property

The Diary of Unclaimed Property is used to record unclaimed property that the police have seized or recovered. This includes items like lost wallets, jewelry, or electronics. The diary entries include the details of the property, the date of seizure, and efforts made to locate the owner. This ensures that if the owner returns to claim the property, it can be easily identified and returned.

Register of Lost and Found Property

The Register of Lost and Found Property records all lost and found items brought to the police station. This includes personal belongings, documents, or other items that have been reported as lost. The diary includes the details of the property and the date of receipt, as well as the efforts made to locate the owner. This helps in returning lost items to their rightful owners.