Modern Etiquette for Submitting Cover Letters with Resumes: Best Practices for Job Applications

Job seekers often struggle to determine the best way to submit their cover letters with their resumes. This article explores the question: Should your cover letter be a part of the email body, a separate attachment, or a single file with both resume and cover letter together?

Email vs. Separate Attachments: What’s Best?

Consider the following best practices and considerations:

Email as the Cover Letter: For digital submission, it is most professional to include your cover letter directly in the body of the email, with your resume attached as a PDF. This ensures clarity and expediency, as the recipient does not need to open multiple files. Single Email with Attachments: Combining your cover letter and resume in a single document can be practical for certain applications, especially if you are applying through email. However, ensure the document is well-organized and professional. Separate Attachments: If the job application process requires separate attachments, it is crucial to send them as two distinct files. This is particularly important for larger companies or when applying through job boards.

Key Points to Consider

As a hiring manager, the most efficient method is to receive the cover letter in the email body and the resume as a separate attachment. Here are additional tips and concerns:

Professionalism and Efficiency

Email is Professional: An email with your cover letter directly in the body is seen as more professional, succinct, and immediate. This approach saves time for both the applicant and the recipient. Single Email Limitation: Forwarding the same email repeatedly can create lengthy threads, which may be seen as unprofessional and time-consuming.

Specific Requirements

Consistent Format: If the job description specifies a specific format or attachments, follow those instructions strictly to avoid any miscommunication. PDF Attachment: Sending your resume as a PDF ensures that the formatting remains consistent across different devices and operating systems.

Best Practices for Submission

Here are specific steps to ensure your application process is smooth:

Use Proper Formatting: Format your cover letter and resume according to the job description and company guidelines. Title the Email and Subject Line: Clearly title your email and subject line with the job title, e.g., "Product Manager Opportunity." Include a brief message in the body of the email, e.g., "Please see the attached regarding the referenced opportunity." Sign off with a professional closing, e.g., "Respectfully, John Smith." Avoid Excessive Attachments: Avoid sending more than one cover letter or resume. Edit the subject line for each submission to ensure uniqueness.

Conclusion

When submitting your cover letter and resume, consider the context and the instructions provided by the employer. Whether you opt for the email body or separate attachments, clarity, professionalism, and efficiency are key. Following these guidelines will help your application stand out and increase your chances of being shortlisted.