How to Write a Permission Letter for Graduation Attendance

Introduction: Writing a permission letter to attend your graduation ceremony is a crucial step if you cannot attend the event as scheduled. This guide will walk you through the process of crafting a clear and respectful request. The letter should be concise, precise, and free of any grammatical or spelling errors. Here's how to structure your letter:

Introduction: State Your Purpose

Begin your letter by clearly stating your intention to request permission to attend the graduation ceremony. Include the date, time, and location of the event. For example:

Subject: Request for Permission to Attend Graduation Ceremony Dear [Recipient’s Name],

It is my pleasure to formally request permission to attend the graduation ceremony scheduled for [Date] at [Time] in [Location].

Personal Information: Identify Yourself

Provide your full name, student ID number, and the program or degree you are graduating from. This information will help the recipient verify your eligibility.

My name is [Your Full Name], student ID number [Your Student ID], and I will be graduating with a [Your Degree] from [Your Program].

Reason for Request: Explain Your Circumstances

Clearly state the reasons why you need permission to attend the graduation ceremony. It could be due to personal commitments, health issues, or other factors. For example:

Unfortunately, I have received a valuable job offer that requires me to move to another state right after graduation. Accommodating my work schedule with the graduation date is impossible due to the nature of my new role.

Availability: Provide Specific Dates and Times

Indicate the specific dates and times you would need to be excused from your current obligations to attend the graduation ceremony. For example:

I am committed to making up all missed work upon my return. If possible, I would be available for excused leave on the day of the ceremony, [Date]. Please let me know if there are alternative times that would accommodate my situation.

Appreciation: Show Gratitude

Express your gratitude for considering your request and your willingness to make up any missed work or responsibilities. This shows that you are still committed to fulfilling your academic obligations.

I am extremely grateful for your understanding and consideration. I am committed to making up any missed work and responsibilities in a timely manner to ensure my academic success remains unaffected.

Closing: End on a Polite Note

Conclude your letter with a respectful closing. This shows professionalism and respect for the recipient’s time and decision.

Sincerely,

[Your Full Name]

Remember to Proofread: Before sending your letter, carefully proofread it for any spelling or grammatical errors. A well-polished document increases the likelihood of your request being granted.