How to Write a Letter to Discontinue College Due to a Health Problem

Writing a letter to discontinue college due to a health problem is a sensitive process. It’s important to be clear, concise, and respectful. This guide will help you structure your letter properly, ensuring it is understood and accepted by your university.

Letter Structure

1. Include Your Contact Information Your Name Your Address City, State, Zip Code Email Address Phone Number Date

2. Recipients Information Name of the College/University Office of the Registrar or appropriate department College Address City, State, Zip Code

3. Salutation Dear [Recipient’s Name or Designation]

Introduction

4. Briefly Introduce Yourself

Including your full name, student ID, and program will help ensure clarity and proper correspondence.

Statement of Purpose

5. Clearly State Your Intention to Discontinue Your Studies

Mention your health issue without going into excessive detail. The focus should be on your decision to prioritize your health.

Express Gratitude

6. Thank the Institution for the Support

Gratitude shows respect and appreciation for the institution’s efforts to support you.

Request for Next Steps

7. Ask About Any Necessary Steps

Ensuring you follow the proper procedures for formalizing your discontinuation is crucial.

Closing

8. Sincerely or Best Regards

Ending with a professional closing line and your name makes the letter more wholesome and formal.

Sample Letter

[Your Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]
[College/University Name]
[Office of the Registrar]
[College Address]
[City, State, Zip Code]

Dear [Recipient’s Name or Designation],

I hope this message finds you well. My name is [Your Name] and I am a student at [College/University Name] with the student ID [Your Student ID]. I am writing to formally notify you of my decision to discontinue my studies due to ongoing health issues.

After careful consideration and consultation with my healthcare provider, I have determined that stepping away from my academic responsibilities is necessary for my well-being. This decision was not made lightly as I have truly valued my time at [College/University Name] and the education I have received.

I would like to express my gratitude for the support and opportunities provided to me during my time here. I have learned a great deal and appreciate the guidance from faculty and staff.

Please let me know what steps I need to take to formalize my discontinuation. I appreciate your understanding and assistance in this matter.

Thank you for your attention to this request.

Sincerely,

[Your Name]

Tips

9. Keep the Tone Professional and Polite

Ensure your letter remains professional and respectful throughout.

10. Include a Note from Your Healthcare Provider (if comfortable)

A support letter from your healthcare provider can add weight to your request.

11. Check the College’s Policies

Review your university’s policies regarding discontinuation or leave of absence to ensure you follow the proper procedures.